Document automatic notification flow behavior after December 2025 upgrade

[Copilot]

After upgrading to CoE Starter Kit 4.50.7 (Core) or 3.27.6 (Audit), notification flows may auto-enable and immediately send thousands of governance emails to users based on existing inventory data.

Changes

Created /docs directory with troubleshooting guides:

• QUICK-REFERENCE-DISABLE-NOTIFICATIONS.md - Checklist of 18 flows to disable (12 Audit, 6 Core)
• TROUBLESHOOTING-AUTOMATIC-NOTIFICATIONS.md - Step-by-step resolution with context
• UPGRADE-NOTES-DECEMBER-2025.md - Release-specific warning and mitigation
• README.md - Documentation index

Updated existing READMEs:

• Added troubleshooting section to main README.md
• Added upgrade warning to CenterofExcellenceResources/Release/Collateral/CoEStarterKit/readme.md

Flows documented for disabling

Audit Components:

• Admin | Inactivity notifications v2 (4 flows)
• Admin | Email Managers Ignored Inactivity notifications
• Request Orphaned Objects Reassigned (Parent/Child)
• Microsoft Teams Admin governance flows (3 flows)
• Admin | Quarantine flows (2 flows)

Core Components:

• Admin | Compliance Details Request eMail (5 resource types)
• Admin | Compliance detail request v3

Disabling these flows stops automatic emails while preserving inventory collection, dashboards, and manual governance capabilities.

Original prompt

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This section details on the original issue you should resolve

<issue_title>[CoE Starter Kit - BUG] Automatic emails turned on with latest update</issue_title>
<issue_description>### Does this bug already exist in our backlog?

• I have checked and confirm this is a new bug.

Describe the issue

The CoE is sending automatic emails that never used to be sent.

On December 22, our CoE Core Components solution was updated from version 4.50.6 (from Oct 2025) to version 4.50.7 (from the December 2025 release).

On December 23, our CoE Audit Components solution was updated from version 3.27.5 (from Oct 2025) to version 3.27.6 (from the December 2025 release).

Since the updates, the CoE has triggered thousands of emails to be sent to our employees.

The emails include subjects like:

• "Note from your Power Platform Admin: This flow appears to be unused; can we delete?"
• "Note from your Power Platform Admin: Submit compliance details for your chatbot"
• "Note from your Power Platform Admin: Your employees have stale Power Platform objects"

We do NOT want these emails to be sent at this time.

Please advise on how we can still use the CoE but NOT have it send those emails.

Expected Behavior

We would like to continue using the CoE for manual monitoring and management.

We do NOT want the CoE to send automatic emails to the employees that were not sent with the previous CoE versions.

What solution are you experiencing the issue with?

Core

What solution version are you using?

4.50.7

What app or flow are you having the issue with?

Admin | Inactivity notifications, Admin | Compliance Details request, etc.

What method are you using to get inventory and telemetry?

None

Steps To Reproduce

Unsure...it started happening automatically after the update

Anything else?

No response</issue_description>

<agent_instructions>Analyze why automatic CoE emails started sending after the solution upgrade, identify which flows need to be disabled or reconfigured to stop these notifications while keeping the CoE usable, and provide troubleshooting steps to resolve the issue.</agent_instructions>

Comments on the Issue (you are @copilot in this section)

@harini-2-y Hi @Infor-mross , Thank you for raising this issue! In your environment, some notification and governance flows (such as inactivity notifications and compliance detail request emails) were enabled after upgrading to the December 2025 CoE Starter Kit release (Core 4.50.7 / Audit 3.27.6). Once enabled, these flows immediately evaluated existing inventory and compliance data and began sending emails to end users.

Resolution :
To continue using the CoE for manual monitoring and administration without sending automatic emails, please turn off the following flows.

Step 1: Access the CoE Solutions
Navigate to https://make.powerapps.com
Select your CoE environment from the environment picker
Go to Solutions
Open Center of Excellence – Core Components or Center of Excellence – Audit Components

Step 2: Disable Notification Flows

• Center of Excellence – Audit Components
  Turn OFF the following flows:
  Admin | Inactivity notifications v2 (Start Approval for Apps)
  Admin | Inactivity notifications v2 (Start Approval for Flows)
  Admin | Inactivity notifications v2 (Check Approval)
  Admin | Inactivity notifications v2 (Clean Up and Delete)
  Admin | Email Managers Ignored Inactivity notifications
  Request Orphaned Objects Reassigned (Parent)
  Request Orphaned Objects Reassigned (Child)
  Microsoft Teams Admin | Ask for Business Justification
  Microsoft Teams Admin | Send Reminder Mail
  Microsoft Teams Admin | Weekly Clean Up of Microsoft Teams environments
  Admin | Quarantine non‑compliant apps
  Admin | Set app quarantine status

• Center of Excellence – Core Components
  Turn OFF the following flows:
  Admin | Compliance Details Request eMail (Apps)
  Admin | Compliance Details Request eMail (Chatbots)
  Admin | Compliance Details Request eMail (Custom Connectors)
  Admin | Compliance Details Request eMail (Desktop Flows)
  Admin | Compliance Details Request eMail (Flows)
  Admin | Compliance detail request v3

Once these flows are turned off:
Automatic email notifications will stop immediately
The CoE Starter Kit will continue to function normally for inventory visibility, reporting, and manual governance

Custom agent used: CoE Custom Agent
Specialized agent for triaging and fixing issues in the CoE Starter Kit. Always consult the official CoE docs and the team’s SharePoint notes first, then mine prior GitHub issues and the CoE Common Responses playbook.

• Fixes [CoE Starter Kit - BUG] Automatic emails turned on with latest update #10646

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