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open index.php file

Dayflow – Human Resource Management System

Every workday, perfectly aligned.

Dayflow is a web-based Human Resource Management System (HRMS) designed to digitize and streamline core HR operations within an organization. The system provides a secure, role-based platform for managing employees, attendance, leave, and payroll while ensuring efficiency, transparency, and accuracy.

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📌 Purpose

The purpose of Dayflow HRMS is to replace manual and scattered HR processes with a centralized digital system. It helps organizations manage employee data, attendance, leave requests, and payroll visibility while supporting approval workflows for Admins and HR Officers.

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📌 Scope of the System

Dayflow HRMS provides the following functionalities:

• Secure user authentication (Sign Up / Sign In)
• Role-based access control (Admin / HR vs Employee)
• Employee profile management
• Attendance tracking (daily and weekly)
• Leave and time-off management
• Payroll visibility
• Approval workflows for Admin and HR officers
• Reports and analytics for HR insights

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👥 User Roles & Characteristics

🔹 Admin / HR Officer

• Manages employee records
• Approves or rejects leave requests
• Monitors attendance of all employees
• Views and manages payroll data
• Generates reports and analytics

🔹 Employee

• Views personal profile and job details
• Marks attendance (check-in / check-out)
• Applies for leave and tracks its status
• Views payroll information (read-only)

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🔐 Authentication & Authorization

Sign Up

Users can register using:

• Employee ID
• Email address
• Password
• Role (Employee / HR)

Security features:

• Password validation rules
• Email verification before account activation

Sign In

• Login using email and password
• Error messages for incorrect credentials
• Successful login redirects to respective dashboard

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📊 Dashboard Overview

Employee Dashboard

• Quick access to:
  • Profile
  • Attendance
  • Leave requests
  • Payroll
  • Logout
• Displays recent activities or alerts

Admin / HR Dashboard

• Overview of:
  • Employee list
  • Attendance records
  • Leave requests
• Ability to manage and switch between employees

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🧾 Employee Profile Management

View Profile

Employees can view:

• Personal details
• Job-related information
• Salary structure
• Uploaded documents
• Profile picture

Edit Profile

• Employees can update limited fields (address, phone number, profile picture)
• Admin/HR can edit all employee details

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⏱ Attendance Management

Attendance Tracking

• Daily and weekly attendance view
• Employee check-in and check-out feature
• Attendance status types:
  • Present
  • Absent
  • Half-day
  • Leave

Attendance Access

• Employees can view only their own attendance
• Admin/HR can view attendance of all employees

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🗓 Leave & Time-Off Management

Apply for Leave (Employee)

Employees can:

• Select leave type (Paid, Sick, Unpaid)
• Choose date range
• Add remarks

Leave request statuses:

• Pending
• Approved
• Rejected

Leave Approval (Admin / HR)

Admin/HR can:

• View all leave requests
• Approve or reject requests
• Add comments
• Changes reflect immediately in employee records

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💰 Payroll / Salary Management

Employee Payroll View

• Payroll information is read-only for employees

Admin Payroll Control

Admin/HR can:

• View payroll of all employees
• Update salary structure
• Ensure payroll accuracy
• Send notifications and alerts

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📈 Reports & Analytics

• Attendance reports
• Salary and payroll reports
• Leave summaries
• Downloadable records (future enhancement: salary slips)

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🛠 Tech Stack

• Frontend: HTML, CSS, JavaScript
• Backend: PHP
• Database: MySQL
• Server: Apache (XAMPP / WAMP)

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⚙️ Project Setup

1. Clone the repository
2. Import the SQL file from database/dayflow_hrms.sql into MySQL
3. Configure database credentials in config/db.php
4. Run the project using XAMPP / WAMP
5. Access the application via: