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Create compliance.md #4771

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Update src/handbook/peopleops/compliance.md
ZJvandeWeg Apr 3, 2026
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navTitle: Compliance & Regulatory
---

# Compliance & Training (Mineral)
FlowFuse uses the Mineral Portal (accessed via Deel) to manage state-specific mandatory training. Every new PEO employee must complete a compliance track tailored to their state of residence.

### For Admins: Managing Training Tracks
- Access: Admins are currently members of the BizOps team.
- Adding Admins: Access cannot be granted self-serve. To add a new admin, you must contact our Payroll Provider HR Resource (refer to the Vendor Sheet for contact info).

### How to Access Mineral:
1. Log in to Deel.
2. Navigate to the People Tab.
3. Go to the Documents tab and scroll to the "Request by Deel" section.
4. Click View on "Employee handbook and required HR training."

### Creating a Track:
1. Hover over Training > Click Dashboard.
2. In the top right, click Action > Create New Track.
3. Need help? Hover over Help > Help Center > Training Videos for step-by-step tutorials.

## Annual Compliance Cycle
1. Verification: Each year, the BizOps Manager must email our Payroll HR contact to confirm which states require renewed training (schedules vary by state).
2. Assignment: Assign new tracks based on HR guidance.
3. Timeline: Employees are given 3 months to complete assigned courses. All training must be finalized before the end of the calendar year.
4. Employee Notification: Employees will receive an automated link to their Mineral account to complete the training.

# Handbook Maintenance
Our Main Handbook must stay compliant as we expand our geographic footprint.

## New State Hires
When hiring an employee in a new state, the BizOps team must:
1. Alert HR: Email our Payroll HR contact to notify them of the new state.
2. Addendum: HR will confirm if a new state-specific addendum is required.
3. Updates: BizOps will update the Main Handbook with the provided language.

### Handbook Editing Guidelines
When the HR contact shares a template/addendum, follow these color-coding rules:
- Yellow: Fill in these sections with FlowFuse-specific info.
- Red: DO NOT REMOVE. These are legal requirements.
- Blue: Can be edited to better fit FlowFuse culture/tone.

### Re-signatures
Significant changes to the handbook may require a company-wide re-signature. If required, coordinate with the Payroll HR contact to distribute the updated handbook to all employees for digital signature.

## HR Resource Contact
To find out the contact information, please visit our vendor [sheet](https://docs.google.com/spreadsheets/d/1ro77wy0cRK6gpzVv_iq4vpdmbdMq61X5-tTwI_F3hXM/edit?gid=0#gid=0).
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