Room Change Email Alerts

Here's a list of message that are sent when various events happen surrounding room change requests:

Student Submits Room Change

Request Received Confirmation

To Student

“Dear {name}, We have received your request..”

Info:

• Student Name {STUDENT_NAME}

Called from command/SubmitRoomChangeRequestCommand.php
Implemented in HMS_Email::sendRoomChangeRequestReceivedConfirmation()
Template: email/roomChangeRequestReceivedConfirmation.tpl

Swap Request Needs Approval

(if request has num participants >= 2, i.e. is a swap request)

To all participants other than requestor

“Jeremy has submitted a room change request and would like you to switch rooms. Here's the plan:”

Info:

• Requestor’s Name {REQUESTOR_NAME}
• For each participant {PARTICIPANTS}
• Participant Name {NAME}
• Participant’s Current Room # {CURRENT}
• Participant’s Destination Room # {DESTINATION}

Called from command/SubmitRoomChangeRequestCommand.php
Implemented in HMS_Email::sendRoomChangeParticipantNotice()
Template: email/roomChangeParticipantNotice.tpl

Request Needs Approval

(if request has exactly one participant, i.e. the requestor. It is not a swap request.)

To Participant's current RD

“Jeremy has submitted a room change request…”

Note: This is a distinct message because the single participant lacks a destination bed.

Info:

• Student Name {STUDENT_NAME}
• Banner ID {BANNER_ID}
• Current room # {CURRENT_ASSIGNMENT}
• Cell Phone # {CELL_PHONE}

Called from command/SubmitRoomChangeRequestCommand.php
Implemented in HMS_Email::sendRoomChangeCurrRDNotice()
Template: email/roomChangeRequestCurrRDNotice.tpl

All Participants Approve Swap

(if # participants > 1; i.e. is a swap request)

Request Needs Approval

To Current RD of each participant

“A room swap request needs your approval..”

Info:

• For each participant PARTICIPANT
• Participant’s Name STUDENT_NAME
• Participant’s Banner ID BANNER_ID
• Participant’s current location CURRENT_ASSIGNMENT
• Participant’s destination room (if any) FUTURE_ASSIGNMENT

Called from command/RoomChangeStudentApproveCommand.php
Implemented in HMS_Email::sendRoomChangeParticipantNotice()
Template: email/roomChangeParticipantNotice.tpl

Current RD Approves Request

(For both Switch and swap)

Request Needs Approval

To Future RD of each participant

“A room swap request needs your approval…”

Info:

• For each participant PARTICIPANT
• Participant’s Name NAME
• Participant’s Banner ID BANNER_ID
• Participant’s current location CURRENT
• Participant’s destination room DESTINATION

Called from command/RoomChangeCurrRdApproveCommand.php
Implemented in HMS_Email::sendRoomChangeFutureRDNotice()
Template: email/roomChangeRequestFutureRDNotice.tpl

Potential Room Change

To Future Roommates -- That is: Anyone assigned in destination room(s) who is not listed as a participant; could be multiple rooms for a swap request

“A room change request has been submitted for the other bed(s) in your room and is pending approval. If approved, you might have a new roommate soon. Please be sure the vacant side of your room is clear of belongings and ready for someone to move into.”

Future RD Approves Request

Request Needs Approval

To uha

“A room change request has been submitted by… moving from->to…”

Info:

• For each participant PARTICIPANT
• Participant’s Name NAME
• Participant’s Banner ID BANNER_ID
• Participant’s current location CURRENT
• Participant’s destination room DESTINATION

Called from command/RoomChangeCurrRdApproveCommand.php
Implemented in HMS_Email::sendRoomChangeFutureRDNotice()
Template: email/roomChangeRequestFutureRDNotice.tpl

Housing Approves Request

Room Change Request Approved

To each participant (CC: current RD(s), future RD(s))

“Your room change request has been approved.”

Info:

• For each participant
• Participant’s Name
• Participant’s Banner ID
• Participant’s current location
• Participant’s destination room

New Roommate Alert

To Future Roommates -- That is: Anyone assigned to a participant's destination room(s) who is not listed as a participant; could be multiple rooms for a swap request.

“A room change request has been approved for the vacant bed in your room. You will have a new roommate moving in soon. Please be sure the vacant side of your room is clear of belongings and ready for someone to move into.”

Old Roommates Alert

To Old Roommates -- This is: Anyone assigned to a participant's source room(s) who is not listed as a participant; could be multiple rooms for a swap request.

"A room change request has been approved for your roommate. Your roommate will be moving out soon. Another student may be assigned to your room at any time. Please keep the vacant area of your room clear of belongings and ready for someone to move into."

Request Cancelled / Denied

Room Change Request Cancelled

To:

• For each participant
• To participant
• To current RD
• To future RD (if participant has destination)

Info

• Cancelled Reason

Room Change Request Denied

To

• For each participant
• To participant
• To current RD
• To future RD (if participant has destination)

Info:

• Denied Reason (public)