From 425a8347d87ec8a60cd22b2d51d810f8c8b6b28a Mon Sep 17 00:00:00 2001
From: Naomi Washington <70667788+Naomi-Wash@users.noreply.github.com>
Date: Wed, 21 Jan 2026 10:51:51 -0600
Subject: [PATCH 1/2] Created a process document for managing WG agenda and
 minutes

Created a process doc for maintaining agendas and minutes for working group meetings.

Signed-off-by: Naomi Washington <70667788+Naomi-Wash@users.noreply.github.com>
---
 process/wg-agenda-minutes.md | 24 ++++++++++++++++++++++++
 1 file changed, 24 insertions(+)
 create mode 100644 process/wg-agenda-minutes.md

diff --git a/process/wg-agenda-minutes.md b/process/wg-agenda-minutes.md
new file mode 100644
index 00000000..b6dd755c
--- /dev/null
+++ b/process/wg-agenda-minutes.md
@@ -0,0 +1,24 @@
+# OpenSSF Working Group Agenda and Minutes
+
+Working group contributors are responsible for maintaining agendas and meeting minutes for their respective groups.
+
+## Maintaining Agendas & Minutes
+For each working group meeting, please follow the steps below:
+1. Open the agenda or meeting notes document linked in [the community calendar](https://calendar.openssf.org/) invite found on the public OpenSSF calendar. 
+2. Ensure the Document Outline view (left-hand side) is enabled.
+3. Click “Template” at the bottom of the outline to jump to the correct template.
+4. Copy all text for the appropriate meeting template.
+5. Paste the template beneath the “Meetings” header, maintaining chronological order (especially important for documents with multiple meetings).
+6. Update the date and meeting title to match the format used in previous entries.
+7. Review the attendance section:
+    - Remove rows not marked with an “x”
+    - Confirm attendance aligns with actual participation as recorded in LFX
+
+**Note:** Some agenda documents contain multiple templates because they include sub-project notes within the same working group document. 
+Be sure to copy the template that corresponds to the specific meeting you are updating.
+
+## Notify the Community
+Once the agenda has been updated:
+
+1. Post a message in the appropriate Slack channel letting the group know the agenda is ready.
+2. Ask contributors to add discussion topics under “Open Items”.

From 25563fdf66bfdfa2b3f852caf0131d396173533b Mon Sep 17 00:00:00 2001
From: Naomi Washington <70667788+Naomi-Wash@users.noreply.github.com>
Date: Fri, 30 Jan 2026 13:53:03 -0600
Subject: [PATCH 2/2] Revise agenda preparation and post-meeting instructions

Updated the agenda preparation instructions and added post-meeting steps.

Signed-off-by: Naomi Washington <70667788+Naomi-Wash@users.noreply.github.com>
---
 process/wg-agenda-minutes.md | 10 ++++++----
 1 file changed, 6 insertions(+), 4 deletions(-)

diff --git a/process/wg-agenda-minutes.md b/process/wg-agenda-minutes.md
index b6dd755c..928e9ed4 100644
--- a/process/wg-agenda-minutes.md
+++ b/process/wg-agenda-minutes.md
@@ -2,7 +2,7 @@
 
 Working group contributors are responsible for maintaining agendas and meeting minutes for their respective groups.
 
-## Maintaining Agendas & Minutes
+## Preparing the Agenda
 For each working group meeting, please follow the steps below:
 1. Open the agenda or meeting notes document linked in [the community calendar](https://calendar.openssf.org/) invite found on the public OpenSSF calendar. 
 2. Ensure the Document Outline view (left-hand side) is enabled.
@@ -10,9 +10,6 @@ For each working group meeting, please follow the steps below:
 4. Copy all text for the appropriate meeting template.
 5. Paste the template beneath the “Meetings” header, maintaining chronological order (especially important for documents with multiple meetings).
 6. Update the date and meeting title to match the format used in previous entries.
-7. Review the attendance section:
-    - Remove rows not marked with an “x”
-    - Confirm attendance aligns with actual participation as recorded in LFX
 
 **Note:** Some agenda documents contain multiple templates because they include sub-project notes within the same working group document. 
 Be sure to copy the template that corresponds to the specific meeting you are updating.
@@ -22,3 +19,8 @@ Once the agenda has been updated:
 
 1. Post a message in the appropriate Slack channel letting the group know the agenda is ready.
 2. Ask contributors to add discussion topics under “Open Items”.
+
+## During and Post-Meeting
+1. Review the attendance section:
+    - Remove rows not marked with an “x”
+    - Confirm attendance aligns with actual participation as recorded in LFX