From c606fa9050eb0c5fdb8f2f336d09020c1eefb18a Mon Sep 17 00:00:00 2001 From: admin Date: Fri, 10 Oct 2025 08:49:31 -0700 Subject: [PATCH 1/2] This custom Action creates an Incident in ServiceNow. It takes Caller ID and Short Description as inputs, creates a new Incident record using a Create Record step, and outputs the Incident Number and Sys ID. The Action was built in Flow Designer by defining inputs, adding a Create Record step, mapping the fields, and setting outputs for reuse in Flows --- b812ceb69337a210633378917cba10bc/checksum.txt | 2 +- ...ition_2fba37bc83643210cb3c9610feaad359.xml | 1739 +++++++++++++++++ 2 files changed, 1740 insertions(+), 1 deletion(-) create mode 100644 b812ceb69337a210633378917cba10bc/update/sys_hub_action_type_definition_2fba37bc83643210cb3c9610feaad359.xml diff --git a/b812ceb69337a210633378917cba10bc/checksum.txt b/b812ceb69337a210633378917cba10bc/checksum.txt index 53ac488..6ecc838 100644 --- a/b812ceb69337a210633378917cba10bc/checksum.txt +++ b/b812ceb69337a210633378917cba10bc/checksum.txt @@ -1 +1 @@ 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+ {{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.number}} +
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+ {{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.number}} +
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b812ceb69337a210633378917cba10bc + + admin + 2025-10-10 15:47:31 + + + + + + 2fba37bc83643210cb3c9610feaad359 + eaabfffc83643210cb3c9610feaad3aa + glide-zurich-07-01-2025__patch0-07-15-2025_07-23-2025_1759.zip + + From d00184f5ddeb9eabd981894fc6e4e71efd98f2e8 Mon Sep 17 00:00:00 2001 From: admin Date: Sat, 11 Oct 2025 06:12:02 -0700 Subject: [PATCH 2/2] Create Incident with Assignment Group --- b812ceb69337a210633378917cba10bc/checksum.txt | 2 +- ...ition_2fba37bc83643210cb3c9610feaad359.xml | 504 ++++++++++++++++-- 2 files changed, 471 insertions(+), 35 deletions(-) diff --git a/b812ceb69337a210633378917cba10bc/checksum.txt b/b812ceb69337a210633378917cba10bc/checksum.txt index 6ecc838..e56624b 100644 --- a/b812ceb69337a210633378917cba10bc/checksum.txt +++ b/b812ceb69337a210633378917cba10bc/checksum.txt @@ -1 +1 @@ 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a/b812ceb69337a210633378917cba10bc/update/sys_hub_action_type_definition_2fba37bc83643210cb3c9610feaad359.xml +++ b/b812ceb69337a210633378917cba10bc/update/sys_hub_action_type_definition_2fba37bc83643210cb3c9610feaad359.xml @@ -19,7 +19,7 @@ [{"name":"{{action.caller_id}}","label":"action➛Caller ID","type":"action","ref":"","reference_display":"","base_type":"string","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.caller_sys_id}}","label":"action➛Caller ID","type":"action","ref":"","reference_display":"User","base_type":"reference","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.short_description}}","label":"action➛Short Description","type":"action","ref":"","reference_display":"","base_type":"string","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.caller_sys_id.user_name}}","label":"action➛Caller ID➛User ID","type":"action","ref":"","reference_display":"User 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description","base_type":"string","parent_table_name":"incident","column_name":"short_description","choices":null,"attributes":{}},{"name":"{{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.sys_id}}","label":"step➛Create Record step➛Incident Record➛Sys ID","type":"step","ref":"","reference_display":"Sys ID","base_type":"GUID","parent_table_name":"incident","column_name":"sys_id","choices":null,"attributes":{}}] eaabfffc83643210cb3c9610feaad3aa - Create Incident + Create Incident with Assignment Group @@ -31,15 +31,15 @@ global / 2fba37bc83643210cb3c9610feaad359 - 10 - Create Incident + 35 + Create Incident with Assignment Group b812ceb69337a210633378917cba10bc b812ceb69337a210633378917cba10bc sys_hub_action_type_definition_2fba37bc83643210cb3c9610feaad359 admin - 2025-10-10 15:48:10 + 2025-10-11 13:10:05 false @@ -122,9 +122,9 @@ var__m_sys_hub_action_output_2fba37bc83643210cb3c9610feaad359
- + - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 6a77aa33-31a3-4c8d-81cd-be7f8af119bb 1 @@ -189,6 +189,224 @@ + + 2fba37bc83643210cb3c9610feaad359 + 61814e11-eb20-4092-8028-e3108769a91d + 1 + + + + + + + 2 + +
+ 106afb6647032200b4fad7527c9a71e7 + admin + 2025-10-11 12:54:56 + 9ccd1c95836c7210cb3c9610feaad35e + 4 + b812ceb69337a210633378917cba10bc + admin + 2025-10-11 13:03:59 + + + + sys_hub_step_instance + 9ccd1c95836c7210cb3c9610feaad35e + 400 + sys_variable_value + admin + 2025-10-11 12:54:56 + 14cd1c95836c7210cb3c9610feaad36a + 0 + admin + 2025-10-11 12:54:56 + 35aa573fd7802200bdbaee5b5e610375 + f5e56d79b3101300176b051a16a8dce4 + + + sys_hub_step_instance + 9ccd1c95836c7210cb3c9610feaad35e + 600 + sys_variable_value + admin + 2025-10-11 12:54:56 + d4cd1c95836c7210cb3c9610feaad36a + 2 + admin + 2025-10-11 13:03:59 + (function execute(inputs, outputs) { + // Get the incident record + var incGR = new GlideRecord('incident'); + if (!incGR.get(inputs.incident_sys_id)) { + return; + } + + var desc = (incGR.short_description || '').toLowerCase(); + + // Define keywords for each group + var hardwareKeywords = ['hardware', 'laptop', 'pc', 'desktop', 'server', 'printer']; + var softwareKeywords = ['software', 'application', 'app', 'install', 'update', 'license']; + + var assignedGroup = ''; + + // Check hardware keywords + for (var i = 0; i < hardwareKeywords.length; i++) { + if (desc.includes(hardwareKeywords[i])) { + incGR.setValue('assignment_group', '8a5055c9c61122780043563ef53438e3'); // Hardware Group Sys ID + assignedGroup = 'Hardware'; + break; + } + } + + // Check software keywords if no hardware match + if (!assignedGroup) { + for (var j = 0; j < softwareKeywords.length; j++) { + if (desc.includes(softwareKeywords[j])) { + incGR.setValue('assignment_group', '8a4dde73c6112278017a6a4baf547aa7'); // Software Group Sys ID + assignedGroup = 'Software'; + break; + } + } + } + + // Update the incident only if a group was assigned + if (assignedGroup) { + incGR.update(); + outputs.assigned_group = assignedGroup; + } + +})(inputs, outputs); + + 71aa7f6647032200b4fad7527c9a719b + + + + application + 9ccd1c95836c7210cb3c9610feaad35e + admin + 2025-10-11 12:54:56 + dccd1c95836c7210cb3c9610feaad369 + 0 + admin + 2025-10-11 12:54:56 + var__m_sys_flow_step_definition_input_106afb6647032200b4fad7527c9a71e7
+ +
+ + incident_sys_id + 9ccd1c95836c7210cb3c9610feaad35e + admin + 2025-10-11 13:00:10 + c9fe9819836c7210cb3c9610feaad3d7 + 0 + admin + 2025-10-11 13:00:10 + var__m_sys_hub_step_ext_input_9ccd1c95836c7210cb3c9610feaad35e
+ {{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.sys_id}} +
+ + script + 9ccd1c95836c7210cb3c9610feaad35e + admin + 2025-10-11 12:54:56 + 90cd1c95836c7210cb3c9610feaad36a + 0 + admin + 2025-10-11 12:54:56 + var__m_sys_flow_step_definition_input_106afb6647032200b4fad7527c9a71e7
+ +
+ + + + + true + false + false + element_mapping_provider=com.glide.flow_design.action.data.FlowDesignVariableMapper,uiType=string,uiTypeLabel=String + false + + + + + + + + + + + + + false + false + + + + incident_sys_id + false + + + + false + + + string + + + true @@ -230,7 +448,7 @@ false 8000 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_input_2fba37bc83643210cb3c9610feaad359 @@ -314,7 +532,7 @@ false 32 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_input_2fba37bc83643210cb3c9610feaad359 @@ -401,7 +619,7 @@ false 8000 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_output_2fba37bc83643210cb3c9610feaad359 @@ -488,7 +706,7 @@ false 40 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_output_2fba37bc83643210cb3c9610feaad359 @@ -511,14 +729,14 @@ admin 2025-10-10 15:47:26 5dabbffc83643210cb3c9610feaad3d1 - 7 + 27 b812ceb69337a210633378917cba10bc admin - 2025-10-10 15:48:09 + 2025-10-11 13:10:04 false false false @@ -575,7 +793,7 @@ false 8000 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_output_2fba37bc83643210cb3c9610feaad359 @@ -662,7 +880,7 @@ false 65000 - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_definition var__m_sys_hub_action_output_2fba37bc83643210cb3c9610feaad359 @@ -710,7 +928,7 @@ - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 admin 2025-10-10 15:47:26 d5abbffc83643210cb3c9610feaad3fb @@ -861,19 +1079,19 @@ - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 {"type":"PlanProxy","persistor":{"@class":".ChunkingPlanPersistor","table":"sys_hub_action_plan","id":"76ab333083a43210cb3c9610feaad318","name":"plan","plan_signature":null}} - 18dbf33083a43210cb3c9610feaad37a + 5231241d836c7210cb3c9610feaad353 admin 2025-10-10 15:47:32 global / 76ab333083a43210cb3c9610feaad318 - 1 + 6 admin - 2025-10-10 15:48:11 + 2025-10-11 13:10:06 public @@ -892,18 +1110,18 @@ create_incident [{"name":"{{action.caller_id}}","label":"action➛Caller ID","type":"action","ref":"","reference_display":"","base_type":"string","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.caller_sys_id}}","label":"action➛Caller ID","type":"action","ref":"","reference_display":"User","base_type":"reference","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.short_description}}","label":"action➛Short Description","type":"action","ref":"","reference_display":"","base_type":"string","parent_table_name":"","column_name":"","choices":null,"attributes":{}},{"name":"{{action.caller_sys_id.user_name}}","label":"action➛Caller ID➛User ID","type":"action","ref":"","reference_display":"User ID","base_type":"string","parent_table_name":"sys_user","column_name":"user_name","choices":null,"attributes":{}},{"name":"{{action.caller_sys_id.sys_id}}","label":"action➛Caller ID➛Sys ID","type":"action","ref":"","reference_display":"Sys ID","base_type":"GUID","parent_table_name":"sys_user","column_name":"sys_id","choices":null,"attributes":{}},{"name":"{{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.number}}","label":"step➛Create Record step➛Incident Record➛Number","type":"step","ref":"","reference_display":"Number","base_type":"string","parent_table_name":"incident","column_name":"number","choices":null,"attributes":{}},{"name":"{{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.short_description}}","label":"step➛Create Record step➛Incident Record➛Short description","type":"step","ref":"","reference_display":"Short description","base_type":"string","parent_table_name":"incident","column_name":"short_description","choices":null,"attributes":{}},{"name":"{{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.sys_id}}","label":"step➛Create Record step➛Incident Record➛Sys ID","type":"step","ref":"","reference_display":"Sys ID","base_type":"GUID","parent_table_name":"incident","column_name":"sys_id","choices":null,"attributes":{}}] true - Create Incident + Create Incident with Assignment Group - 2fba37bc83643210cb3c9610feaad359 + 2fba37bc83643210cb3c9610feaad359 sys_hub_action_type_snapshot admin 2025-10-10 15:47:31 global / eaabfffc83643210cb3c9610feaad3aa - 0 + 1 @@ -911,7 +1129,7 @@ b812ceb69337a210633378917cba10bc admin - 2025-10-10 15:47:31 + 2025-10-11 13:10:04 false @@ -994,9 +1212,227 @@ var__m_sys_hub_action_output_eaabfffc83643210cb3c9610feaad3aa
- + + + eaabfffc83643210cb3c9610feaad3aa + 61814e11-eb20-4092-8028-e3108769a91d + 1 + + + + + + + 2 + +
+ 106afb6647032200b4fad7527c9a71e7 + admin + 2025-10-11 12:55:06 + 32cd5c95836c7210cb3c9610feaad3bc + 4 + b812ceb69337a210633378917cba10bc + admin + 2025-10-11 13:04:04 + + + + sys_hub_step_instance + 32cd5c95836c7210cb3c9610feaad3bc + 400 + sys_variable_value + admin + 2025-10-11 12:55:07 + 36cd5c95836c7210cb3c9610feaad3d2 + 0 + admin + 2025-10-11 12:55:07 + 35aa573fd7802200bdbaee5b5e610375 + f5e56d79b3101300176b051a16a8dce4 + + + sys_hub_step_instance + 32cd5c95836c7210cb3c9610feaad3bc + 600 + sys_variable_value + admin + 2025-10-11 12:55:07 + f6cd5c95836c7210cb3c9610feaad3d2 + 2 + admin + 2025-10-11 13:04:04 + (function execute(inputs, outputs) { + // Get the incident record + var incGR = new GlideRecord('incident'); + if (!incGR.get(inputs.incident_sys_id)) { + return; + } + + var desc = (incGR.short_description || '').toLowerCase(); + + // Define keywords for each group + var hardwareKeywords = ['hardware', 'laptop', 'pc', 'desktop', 'server', 'printer']; + var softwareKeywords = ['software', 'application', 'app', 'install', 'update', 'license']; + + var assignedGroup = ''; + + // Check hardware keywords + for (var i = 0; i < hardwareKeywords.length; i++) { + if (desc.includes(hardwareKeywords[i])) { + incGR.setValue('assignment_group', '8a5055c9c61122780043563ef53438e3'); // Hardware Group Sys ID + assignedGroup = 'Hardware'; + break; + } + } + + // Check software keywords if no hardware match + if (!assignedGroup) { + for (var j = 0; j < softwareKeywords.length; j++) { + if (desc.includes(softwareKeywords[j])) { + incGR.setValue('assignment_group', '8a4dde73c6112278017a6a4baf547aa7'); // Software Group Sys ID + assignedGroup = 'Software'; + break; + } + } + } + + // Update the incident only if a group was assigned + if (assignedGroup) { + incGR.update(); + outputs.assigned_group = assignedGroup; + } + +})(inputs, outputs); + + 71aa7f6647032200b4fad7527c9a719b + + + + application + 32cd5c95836c7210cb3c9610feaad3bc + admin + 2025-10-11 12:55:07 + 3acd5c95836c7210cb3c9610feaad3c5 + 0 + admin + 2025-10-11 12:55:07 + var__m_sys_flow_step_definition_input_106afb6647032200b4fad7527c9a71e7
+ +
+ + incident_sys_id + 32cd5c95836c7210cb3c9610feaad3bc + admin + 2025-10-11 13:00:17 + 6afe1c19836c7210cb3c9610feaad3e9 + 0 + admin + 2025-10-11 13:00:17 + var__m_sys_hub_step_ext_input_32cd5c95836c7210cb3c9610feaad3bc
+ {{step[6a77aa33-31a3-4c8d-81cd-be7f8af119bb].record.sys_id}} +
+ + script + 32cd5c95836c7210cb3c9610feaad3bc + admin + 2025-10-11 12:55:07 + facd5c95836c7210cb3c9610feaad3c5 + 0 + admin + 2025-10-11 12:55:07 + var__m_sys_flow_step_definition_input_106afb6647032200b4fad7527c9a71e7
+ +
+ + + + + true + false + false + element_mapping_provider=com.glide.flow_design.action.data.FlowDesignVariableMapper,uiType=string,uiTypeLabel=String + false + + + + + + + + + + + + + false + false + + + + incident_sys_id + false + + + + false + + + string + + true + 8000 + 32cd5c95836c7210cb3c9610feaad3bc + 32cd5c95836c7210cb3c9610feaad3bc + sys_hub_step_instance + var__m_sys_hub_step_ext_input_32cd5c95836c7210cb3c9610feaad3bc + + 0 + false + false + + + + false + + + + + + false + false + sys_hub_step_ext_input + admin + 2025-10-11 13:00:17 + 2afe1c19836c7210cb3c9610feaad3df + 0 + + + + b812ceb69337a210633378917cba10bc + + admin + 2025-10-11 13:00:17 + false + false + false + false + false + simple + false + script + + + false + + + - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa 6a77aa33-31a3-4c8d-81cd-be7f8af119bb 1 @@ -1102,7 +1538,7 @@ false 32 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_input_eaabfffc83643210cb3c9610feaad3aa @@ -1186,7 +1622,7 @@ false 8000 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_input_eaabfffc83643210cb3c9610feaad3aa @@ -1273,7 +1709,7 @@ false 8000 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_output_eaabfffc83643210cb3c9610feaad3aa @@ -1360,7 +1796,7 @@ false 8000 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_output_eaabfffc83643210cb3c9610feaad3aa @@ -1447,7 +1883,7 @@ false 65000 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_output_eaabfffc83643210cb3c9610feaad3aa @@ -1534,7 +1970,7 @@ false 40 - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa eaabfffc83643210cb3c9610feaad3aa sys_hub_action_type_snapshot var__m_sys_hub_action_output_eaabfffc83643210cb3c9610feaad3aa @@ -1557,14 +1993,14 @@ admin 2025-10-10 15:47:31 eaabfffc83643210cb3c9610feaad3e6 - 3 + 13 b812ceb69337a210633378917cba10bc admin - 2025-10-10 15:48:10 + 2025-10-11 13:10:05 false false false @@ -1582,7 +2018,7 @@ - eaabfffc83643210cb3c9610feaad3aa + eaabfffc83643210cb3c9610feaad3aa admin 2025-10-10 15:47:31 72abfffc83643210cb3c9610feaad3f6