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+# 2025-10-28
+## Meeting Information
+- **Meeting Date/Time:** 2025-10-28 19:00:00
+- **Meeting Purpose:** Board meeting
+- **Meeting Location:** Wellington House
+
+## Attendees
+People who attended:
+
+- Joe Christian 
+- Rob Jackson
+- Jordan Colclough
+- Ross Ballinger
+- John Deptford
+
+
+## Agenda Items
+
+<table>
+  <thead>
+    <tr>
+      <th>Item</th>
+      <th>Description</th>
+    </tr>
+  </thead>
+  <tbody>
+    <tr>
+      <td>Round up of the last year</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Aims and achievements of the previous board</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Brief introduction of new board members</td>
+      <td>History at Hackspace, brief hopes for term, what skills they bring and their availability</td>
+    </tr>
+    <tr>
+      <td>Overview of how the company works</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Collective Responsibilities</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Splitting the roles</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Formal handover check list</td>
+      <td>
+        <ul>
+          <li>What needs doing</li>
+          <li>Who to contact</li>
+          <li>Legal process</li>
+          <li>Old board de-registering</li>
+          <li>New board registering</li>
+          <li>Handover of digital assets inc. changing of passwords where required</li>
+        </ul>
+      </td>
+    </tr>
+    <tr>
+      <td>Accounts/Finance</td>
+      <td>
+        <ul>
+          <li>Bank Account - Natwest</li>
+          <li>Annual Accounts</li>
+        </ul>
+      </td>
+    </tr>
+    <tr>
+      <td>Tenancy/The building</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Individual Responsibilities</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Contact and communication with the membership</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>Contact and communication with each other</td>
+      <td>
+        <ul>
+          <li>Methods of contact</li>
+          <li>Document storage</li>
+          <li>Next meeting</li>
+        </ul>
+      </td>
+    </tr>
+    <tr>
+      <td>First tasks</td>
+      <td></td>
+    </tr>
+    <tr>
+      <td>AOB</td>
+      <td>
+        <ul>
+          <li>Hack the space weekend</li>
+          <li>Robs CCTV</li>
+        </ul>
+      </td>
+    </tr>
+  </tbody>
+</table>
+
+
+## Discussion
+
+- **Round up of the last year**
+- **Aims and achievements of the previous board**
+  - Update board handover to include checklist
+  - Recap of previous boards aim and goals (compliance and events)
+  - Love for Mike 🥰
+- **Brief introduction of new board members**
+  - Intro from Individual Board members
+  - Ross explained ideas for how to link in with local industries
+- **Overview of how the company works**
+- **Collective Responsibilities**
+  - Touched on training funds and wellbeing support
+  - Safeguarding explained
+  - Roles explained
+- **Splitting the roles**
+  - John interested in Development and Treasurer
+  - Rob supporting main Treasurer, continuing Digital, needs to have official handover from Harvey
+  - Jordan for Secretary, support on events and comms
+  - Ross for Infrastructure, Community Liaison
+  - Joe for Chair
+- **Formal handover check list**
+ - Trello awareness
+- **Accounts/Finance**
+  - Going to need accountant going forward and refresh how money is handled
+  - Finances are good, reserve is incrementing ~ £900pm increase, £36,000 in reserve
+- **Tenancy/The building**
+  - Building alarm location discussed
+  - Northern are Landlord and agents
+- **Individual Responsibilities**
+  - Rob and Ross to be DPO
+- **Contact and communication with the membership**
+  - Telegram Vs forum, how to handle
+  - Discussed how to separate board talk and personal talk
+  - GitHub is online document hub, google drive is for board storage
+
+- **Contact and communication with each other**
+  - Board meeting after 6 weeks, then deep dive after 6 weeks, repeat
+  - Next Board Meet on 19/11/25
+- **First tasks**
+  - Ed Bray wants to help Christmas party
+  - Ross mentioned display screens?
+- **AOB**
+  - **Hack the space weekend**
+  - **Robs CCTV**
+    - CCTV pros and cons
+  - Future Deep Dive topics
+    - How to do team budgets
+
+## Actions
+
+| Item | Responsible |
+| ---- | ---- |
+| Update PPE template board threshold | Rob |
+| Resolution of board member positions for companies house | Joe |
+| Need to get members to sign H&S | Rob |
+| New Board members to give Rob their email address for 1Pass | Rob |
+| All board members to verify identity with companies ( link sent via telegram ) | Joe |
+| Joe to update forum | Joe |
+| Rob to update members system +ReDash | Rob |
+| Joe to update telegram permissions | Joe |
+| Rob organise NatWest cards and banking | Rob |
+| Rob to sign off annual accounts | Rob |
+| Maybe create Pin on telegram with legal jargon | John |
+| Add mod bot to AC chats? | Unclear |
+| Joe to add me aboard to Trello | Joe |
+| Jordan to lead on the HTSD on 15th | Jordan |
+| Ross to lead on the HTSD on 16th | Ross |
+| Ross to lead contact with Ed about Christmas competition | Ross |
+| Joe to put new team budgets wording on GitHub | Joe |
+| Joe to pass out skills analysis to board members | Joe |