diff --git a/docs/articles/new-expensify/reports-and-expenses/Approve-Expenses.md b/docs/articles/new-expensify/reports-and-expenses/Approve-Expenses.md index bbee4ee86914..6d0b16b22bb4 100644 --- a/docs/articles/new-expensify/reports-and-expenses/Approve-Expenses.md +++ b/docs/articles/new-expensify/reports-and-expenses/Approve-Expenses.md @@ -42,6 +42,17 @@ To review and approve a report submitted to you for approval: --- +## How to approve a report that contains held expenses + +If a report contains one or more held expenses, clicking **Approve** (from within the report or from the **Reports** page) displays a confirmation modal with two options: + +- **Approve only [non-held amount]**: Approves only the compliant (non-held) expenses. The held expenses are moved to a separate report so they can be reviewed independently. +- **Approve [full amount]**: Approves the entire report, including all held expenses. + +If every expense on the report is held, only the **Approve [full amount]** option is available. + +--- + ## How to add an approver to a report 1. From the Report, choose **More**. @@ -157,3 +168,7 @@ Expense reports group multiple expenses into one batch for review or payment. Dr ## What happens after I approve a report? The report moves to the next approver in the workflow. If you are the final approver, the report becomes **Approved** and is ready for payment. + +## What happens to held expenses when I partially approve a report? + +When you choose **Approve only**, the held expenses are moved to a new separate report. The non-held expenses are approved on the original report. You can then review and approve the held expenses independently once they are ready.