Add note somewhere about attendee list being sold

[timwood]

From @timwood on March 17, 2015 3:22

@bendygirl @dsheffler @jdearie Do we have any language for this? If not, please provide. I think it should go into the "Free ticket" description which is shown on the initial ticket/register screen.

Copied from original issue: Drupal4Gov/Drupal-GovCon-2015#70

[timwood]

@bendygirl Also mentioned we decided this should be in the privacy policy and there should be a checkbox to opt out on registration. Should we add this now that registrations have already started?

[timwood]

From @bendygirl on March 18, 2015 12:54

Not sure that's actually what we decided.

I can work on the privacy policy today. But we would need an opt out
button. But I was out during December and I thought you all might have
discussed it then. I was thinking someone mentioned opt in. So, I'm not
positive I'm right on this. Did we ever come to a decision on this one?

On Wed, Mar 18, 2015 at 8:52 AM, Tim Wood notifications@github.com wrote:

@bendygirl https://github.com/bendygirl Also mentioned we decided this
should be in the privacy policy and there should be a checkbox to opt out
on registration. Should we add this now that registrations have already
started?

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[timwood]

From @dsheffler on March 18, 2015 13:1

For Canspam laws, we have to provide an opt out or an opt in. If we don't
want people to hate us, I would suggest an opt-in.

On Wed, Mar 18, 2015 at 8:54 AM, Kirsten notifications@github.com wrote:

Not sure that's actually what we decided.

I can work on the privacy policy today. But we would need an opt out
button. But I was out during December and I thought you all might have
discussed it then. I was thinking someone mentioned opt in. So, I'm not
positive I'm right on this. Did we ever come to a decision on this one?

On Wed, Mar 18, 2015 at 8:52 AM, Tim Wood notifications@github.com
wrote:

@bendygirl https://github.com/bendygirl Also mentioned we decided this
should be in the privacy policy and there should be a checkbox to opt out
on registration. Should we add this now that registrations have already
started?

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Drupal4Gov/Drupal-GovCon-2015#70 (comment)

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Kirsten
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[timwood]

The Canspam laws would apply to the mailing list solution. Mailchimp provides this for the list we are managing now and whichever company buys the list will likely use a solution that provides similar functionality. So it's not a requirement in that way. Can one of you send this to the broader list via email as a decision point by X deadline?

[timwood]

From @bendygirl on March 18, 2015 13:38

Good idea Tim. Will do that now.

On Wed, Mar 18, 2015 at 9:37 AM, Tim Wood notifications@github.com wrote:

The Canspam laws would apply to the mailing list solution. Mailchimp
provides this for the list we are managing now and whichever company buys
the list will likely use a solution that provides similar functionality. So
it's not a requirement in that way. Can one of you send this to the broader
list via email as a decision point by X deadline?

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Reply to this email directly or view it on GitHub
Drupal4Gov/Drupal-GovCon-2015#70 (comment)
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Kirsten
http://uniongal.blogspot.com
Join Uniongal on Reddit http://www.reddit.com/r/Uniongal/

[timwood]

From @dsheffler on March 18, 2015 13:43

Could we please not continue making design by committee decisions? We
decided to make smaller committees so we would avoid having too many people
weighing in. Can the three of us just decide this, please?

On Wed, Mar 18, 2015 at 9:38 AM, Kirsten notifications@github.com wrote:

Good idea Tim. Will do that now.

On Wed, Mar 18, 2015 at 9:37 AM, Tim Wood notifications@github.com
wrote:

The Canspam laws would apply to the mailing list solution. Mailchimp
provides this for the list we are managing now and whichever company buys
the list will likely use a solution that provides similar functionality.
So
it's not a requirement in that way. Can one of you send this to the
broader
list via email as a decision point by X deadline?

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Reply to this email directly or view it on GitHub
<
Drupal4Gov/Drupal-GovCon-2015#70 (comment)

.

Kirsten
http://uniongal.blogspot.com
Join Uniongal on Reddit http://www.reddit.com/r/Uniongal/

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[timwood]

From @bendygirl on March 18, 2015 13:49

I don't think I'd have been on that committee. I was just noting i remember
this discussed.

Perhaps the web team?

I still think a decision was made, I am not sure we even need to make
another one.

I asked Nina, she remembers we made a decision on this too, just don't
remember when. So, I am not crazy. Either we ask, or look through the
meting notes until we find it. I feel like it was this fall.

On Wed, Mar 18, 2015 at 9:43 AM, dsheffler notifications@github.com wrote:

Could we please not continue making design by committee decisions? We
decided to make smaller committees so we would avoid having too many people
weighing in. Can the three of us just decide this, please?

On Wed, Mar 18, 2015 at 9:38 AM, Kirsten notifications@github.com wrote:

Good idea Tim. Will do that now.

On Wed, Mar 18, 2015 at 9:37 AM, Tim Wood notifications@github.com
wrote:

The Canspam laws would apply to the mailing list solution. Mailchimp
provides this for the list we are managing now and whichever company
buys
the list will likely use a solution that provides similar
functionality.
So
it's not a requirement in that way. Can one of you send this to the
broader
list via email as a decision point by X deadline?

—
Reply to this email directly or view it on GitHub
<

Drupal4Gov/Drupal-GovCon-2015#70 (comment)

.

Kirsten
http://uniongal.blogspot.com
Join Uniongal on Reddit http://www.reddit.com/r/Uniongal/

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Drupal4Gov/Drupal-GovCon-2015#70 (comment)

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Kirsten
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Join Uniongal on Reddit http://www.reddit.com/r/Uniongal/

[timwood]

There is a note at the top of this meeting notes from September (search for opt-out). https://docs.google.com/a/buchbinder.org/document/d/1-91sR3XP3KwHuvGYs1HThfAeck0jZQyfsMzG4gjKt9Q/edit

On registration form mention your info (signing a release form) is being sold to one of the sponsors. Offer option to opt-out during registration and afterward.

Right above that is also this comment to help figure out how much food to buy. We also did not implement this. Is it possible there are other website suggestions that got lost in meeting notes?

on the website: add a form that allows people to choose how many days/which days they will be attending the event to help with how much food is bought.

[timwood]

From @bendygirl on June 10, 2015 20:52

Looks like we dropped the ball on this. Any thoughts on what we do now?

[timwood]

From @dsheffler on June 10, 2015 20:55

Any reason why we can't just update the form and then send an email to
attendees asking them to update their info? That being said, someone should
go through past meeting minutes as Tim suggested and make sure nothing else
is missing.

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On Wed, Jun 10, 2015 at 4:52 PM, Kirsten notifications@github.com wrote:

Looks like we dropped the ball on this. Any thoughts on what we do now?

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[timwood]

From @bendygirl on June 10, 2015 20:57

Just need to find someone who has the time to write this up. I'm sure we could use a privacy statement from another site. We should probably have a code of conduct, too.

[timwood]

From @dsheffler on June 10, 2015 21:0

Becca already wrote a code of conduct and it's live on the site (under the
About menu). A privacy statement should be fairly easy to lift from another
Drupal camp that does the same thing.

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Working to find a cure for blood cancers. Donate and save a life! -
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On Wed, Jun 10, 2015 at 4:57 PM, Kirsten notifications@github.com wrote:

Just need to find someone who has the time to write this up. I'm sure we
could use a privacy statement from another site. We should probably have a
code of conduct, too.

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[timwood]

From @bendygirl on June 10, 2015 21:1

I like the borrowing from another site.